OFFICER DECISION
|
Decision: To enter into contract with AECOM to deliver Principal Designer services relating to the Jubilee Terrace to Scarborough Bridge riverside path improvements utilising the Pagabo Framework. |
|||||
|
Decision Date: 27 September 2023 |
|||||
|
Type of Decision: Director Key |
N |
Non-Key |
Y |
||
|
Portfolio Area that decision relates to: |
|||||
|
Leader (inc Corporate Services, Policy, Strategy & Partnerships) |
|
Environment and Climate Emergency |
|
||
|
Economy & Transport
|
X |
Finance, Performance, Major Projects & Equalities |
|
||
|
Children, Young People and Education |
|
Children, Young People & Education |
|
||
|
Health, Wellbeing and Adults Social Care |
|
Housing, Planning & Safer Communities |
|
||
|
Background / Decision Summary:
March 2023 Executive Decision Session gave authority to progress to deliver the scheme on a phased basis commencing with the higher priority affordable items (lighting & CCTV) and undertake further development work within the current budget.
The scope of works is included within the contract. It is to be noted the scheme has been successful in receiving funding from Active Travel Grant Fund.
Decision:
To give authority to enter into contract to provide Preliminary Design for the scheme.
To appoint AECOM as a direct award via the Pagabo Professional Services Framework under Lot 2 Civil Engineering. This framework is fully compliant with all UK and EU procurement law and the framework has published a compliant OJEU notice (Reference: 2020/S 079-187629).
|
|||||
|
Options Considered:
Option 1 - To use
Pagabo Framework to procure AECOM.
|
|||||
|
Options Rejected:
Option 2 was explored, however given the additional programme delays this option was rejected. The scheme is time sensitive due to adjacent project, York Central. AECOM undertook the feasibility design and have invested knowledge and understanding of the scheme. |
|||||||||||||||||
|
Consultation Process:
Consultation has been undertaken with City of York Council Legal and Procurement regarding entering into contract with AECOM.
In consultation with Procurement, we have ensured we abided by all the Contract Procedure Rules including the below:
10.3 Where a Framework Agreement with more than one supplier provides an option for a direct call-off to one Supplier, this can only be done if all the following conditions are met: 10.3.1 The Framework Agreement’s process for doing so is followed; 10.3.2 The aggregate Contract value (including any extension) is less than £500,000; As we have followed the correct Pagabo Framework Agreement process and the budget is significantly below the £500,000 threshold, Contract Procedure Rules have been adhered to.
|
|||||||||||||||||
|
Implications |
|||||||||||||||||
|
Crime & Disorder |
|
|
Equalities |
|
Highways |
|
|||||||||||
|
Human Resources |
|
|
Legal |
✔ |
ICT |
|
|||||||||||
|
Financial |
|
✔ |
Affordability |
|
Property |
|
|||||||||||
|
Climate Change |
|
|
Health |
|
Other |
|
|||||||||||
|
Environment |
|
|
Human Rights |
|
|
|
|||||||||||
|
Implications Contact: |
|
|
|
|
|
|
|
|
|
||||||||
|
Level of Risk: Low |
|
|
|
|
|
|
|
|
|
||||||||
|
Wards Affected: |
|||||||||||||||||
|
All Wards |
|
Fishergate |
|
Holgate |
✔ |
Rural West York |
|
||||||||||
|
Acomb |
|
Fulford & Heslington |
|
Hull Road |
|
Strensall |
|
||||||||||
|
Bishopthorpe |
|
Guildhall |
|
Huntington & New Earswick |
|
Westfield |
|
||||||||||
|
Clifton |
✔ |
Haxby & Wigginton |
|
Micklegate |
|
Wheldrake |
|
||||||||||
|
Copmanthorpe |
|
Heworth |
|
Osbaldwick & Derwent |
|
|
|||||||||||
|
Dringhouses & Woodthorpe |
|
Heworth Without |
|
Rawcliffe & Clifton |
|
|
|||||||||||
|
Comments/Observations: Decision: To proceed with Option 1.
|
||
|
Decision Made by: James Gilchrist, Director of Transport, Environment and Planning Contact Details: Directorate of Place, West Offices Tel No: 01904 552547, email: james.gilchrist@york.gov.uk |
||
|
On behalf of: Neil Ferris, Corporate Director of Place |
||
|
To be implemented by: |
Shoaib Mahmood |
|
|
On Completion – Signed off by:
James Gilchrist Director of Transport, Environment and Planning |
Date: 27.09.23 |
|
